2026 Commercial Property Preventative Maintenance Checklist

Office, reception & meeting areas

• Doors, handles, hinges and locks operate as intended.
• Visible wall, ceiling, paint and finish damage is recorded.
• Desks, shelving and storage are stable and usable.
• Chairs and reception seating are checked for visible wear or damage.
• Carpets and upholstery have cleaning or repair needs noted.
• Lighting concerns are recorded for an appropriate qualified provider.
• Walkways and shared areas are clear and in usable condition.

Warehouse, workshop & distribution areas

• Accessible doors, gates and hardware show no obvious damage.
• Visible wall or ceiling deterioration and water marks are recorded.
• Loading and circulation routes are observed from authorised safe positions.
• Storage fixtures or racking concerns are reported to the responsible specialist.
• Flooring, visible paving and access surfaces needing review are noted.
• Restricted machinery and equipment are left to authorised personnel.

Staff rooms & ablutions

• Visible leaks, damaged fittings or recurring damp concerns are recorded.
• Tiles, grout and sealant that appear damaged are noted.
• Doors, locks and privacy hardware are usable.
• Cleaning needs and recurring high-use concerns are grouped.
• Ventilation or odour concerns are routed for appropriate review.

External areas & access

• Gates, external doors, signs and visible fixtures are checked.
• Drainage routes and visible water accumulation concerns are recorded.
• Paving, steps and walkways with visible damage are noted.
• External paint, walls and finishes needing attention are recorded.
• Roof and elevated areas are not accessed without authorised safe procedures.

Cleaning & property care

• Carpets, office chairs and upholstered seating cleaning needs are listed.
• High-use rooms and areas for periodic deep cleaning are identified.
• Recurring items are separated from one-off repairs.
• Multiple requests are grouped by building, room or work area.